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Notification regarding the processing of clients’ and suppliers' personal data art. 13 eu reg 2016/679

Regarding the processing of personal data released, we inform that:

Controller of Data Processing and Data Protection Officer (RPD/DPO)

The Controller of the Processing is Fondazione Arena di Verona, with registered offices in Via Roma 7/D - 37121 Verona – e-mail: protocollo@arenadiverona.it (hereafter for brevity indicated as “Fondazione”).

The Data Protection Officer (RPD/DPO) nominated by Fondazione can be contacted at rpd@arenadiverona.it 

Type of data processed, purpose and legal basis of processing

The following personal data are collected and processed: common personal data (name, surname, place and date of birth, position in the company, contact data, e-mail address, mobile phone number, any data of a particular nature, if required by tender procedure, for suppliers only (e.g. data regarding conviction and offences) regarding: client supplier companies/organizations and contacts-employees-collaborators-sub-contractors of clients and suppliers, any communications from the aforementioned, for: a) pre-contractual purposes and those regarding the management of the contractual relationship; b) administrative-accounting-tax and legal obligations connected with the invoicing and control of the contractual relationship.

The legal basis of the processing is therefore: contractual obligations for the purposes as per letter a); legal obligations, for the purposes as per letter b).

Communication of data to third parties – Receivers of the data

Fondazione can communicate processed data for the abovementioned purposes to: i) in-house subjects responsible for processing and system administrators in the event of IT work; ii) external subjects in the following categories: external consultants and their representatives/ service companies (transport and shipping companies) / banks, insurance companies and banks/ control bodies and organizations.

Transfer of data to third countries

The processed data may be transferred by the Controller to third countries for the above-mentioned purposes. Nevertheless, in the event of the transfer of data to third countries, this will be done respecting current provisions at the time on such matters according to Art. 44 et seq. GDPR 2016/679.

Processing methods, period and criteria of data retention

The data will be processed in printed or digital format. The data will be processed by the Controller for the period necessary for achieving the aforementioned purpose(s) and, at the end of this/these, for any further period prescribed by law regarding the preservation of contracts and administrative data and/or for defence in court (ten years from the last use and/or termination due to the limitation period).

Data release

The release of data is compulsory for the fulfilment of the contractual relationship and for legal purposes.  Failure to release data makes it impossible to accomplish the aforementioned purposes.

Rights of the data subject, Withdrawal of Consent and Complaint to the Control Authority

Should the legal prerequisites exist, the data subject has the right at any time to request access to his/her personal data, their rectification, cancellation or restriction, or to block processing and exercise the right to data portability.

In any case, the data subject has the right to withdraw at any time any consent given for data processing, without prejudicing the legality of the processing based on his/her consent granted prior to the withdrawal.

In the event of a presumed violation, the data subject, in the event of the prerequisites existing, also has the right to submit a complaint to a data processing control Authority in the EU member country in which he/she habitually resides, in the EU country in which he/she works or in which the violation occurred.

Profiling and automated decision making procedure

Processing is not carried out using automated decision-making procedure (e.g. profiling).

Contacts and requests

To obtain further information on the processing of personal data, opposing processing or exercising the rights foreseen by current law on matters of personal data protection (access, amendment, deletion, limitation, opposition, portability) and/or receive the complete list of the internal and external subjects responsible for the processing and/or receive information regarding the transfer of data to non-EU countries and relative guarantees, including data transfer procedure and protection as per Art. 44 et seq. GDPR, a request can be sent to: protocollo@arenadiverona.it